How do I run a Flash Day from start to finish?

A Flash Day is prepared in two steps: publish your designs ahead of time in the flash gallery with a limited availability mode (one-time sale or stock), then check out each client on the day directly from the register with the Walk-in button. There's no dedicated event module: you combine the two tools you already use daily.

Before the day: publishing your event flashes

From Flash, click Add Flash for each design you want to reserve for the event. The key detail for a Flash Day is the availability mode.

• One-time sale: the design is sold only once. Ideal for an original piece you only want to tattoo on a single client.
• Limited stock: you set a number of copies (for example 5, if you plan to reproduce the same flash on several clients during the day). Stock decrements automatically with each sale.

Fill in a fixed price, session duration, and a polished image gallery: this is what your clients will see if they discover your designs before coming to the studio. Publish your flashes a few days before the event to give your audience time to spot them.

Organizing stock across several artists

If the Flash Day brings together several artists from the studio, each flash stays attached to the artist offering it. Your gallery shows an artist column in list view, handy for checking at a glance who published what before the doors open.

On the day: checking out walk-in clients

Most Flash Day clients show up without an appointment. From the register, the Walk-in button (the dashed tile on the grid) is built for this: project notes, quote, and booking an appointment only if needed. You can skip the optional steps to move quickly between clients.

If the client picks a design you've already published in the flash gallery, it's even simpler: add the flash to the cart from the register's grid, without going through the full walk-in flow. A one-time-sale flash automatically switches to "sold" once payment is confirmed, and a limited-stock flash has its counter reduced by one.

Tracking your day in real time

During the event, the flash gallery stays your reference for what you have left to offer: a sold or exhausted flash disappears from availability, which avoids promising the same piece twice to different clients. If several artists are tattooing at the same time, each can check the up-to-date status from their own register.

Edge cases

A client wants a flash that's already sold (one-time sale mode). The status switches to "sold" as soon as payment is confirmed: offer them another design from the catalog or, if they really want it, republish a variant as a new flash.

You want to cap the number of tattoos per artist for the day. Limited stock is exactly for that: set the number of copies based on how much time you can devote to that design over the day.

A client leaves with a touch-up appointment instead of an immediate checkout. Use the booking step of the walk-in flow: it stays optional, only turn it on if the client isn't paying on the spot.

You've lost track of which flash is still available during the day. Go back to the flash gallery: the availability filters and the status on each card give the exact state of the catalog in real time.